Capstone Project Essay

1.0 Background of the StudyPicardal get of Science and engineering science (PIST) is an institution founded last July 12, 2008 and was located at the second floor of Michaellas Plaza, Andres Bonifacio Avenue, National Highway, Tibanga, Iligan City, province of Lanao del Norte, Philippines. This institution offers different courses below Commission on Higher Education (CHED) and Technical Education and Skills ontogeny Authority (TESDA) like Bachelor of Science in Information Technology, cuss in Computer Technology, Two Year Graduate in obstetrics Program, Computer Hardw be Servicing NC II, Food and Beverage Services NC II, maintain NC II, Shielded Metal Arc Welding NC I and II, Gas due west Arc Welding NC II, Bookkeeping NC III and Programming NC IV. They also offers sententious courses like Computer Literacy, PC Repair Basic and Advanced AutoCAD, vane Development, WordPress, Photoshop, English Proficiency, Welding Enhancement and Pipefitting.Since from its founding form, PI ST in its 6th year in service of providing quality education to its assimilators, they faced so legion(predicate) circumstances and one of it, is the problem in demolish discussion section. As of today, the storyteller tends to do her job manual of armsly with so many paper whole kit and caboodle to be done, and so we, the enquiryers propose a information processing governanceized dust. This fractureing scheme pull up stakes win a computerized storing of bookmans entropy, the enrolment legal opinion of the enrollee with the amount they occupy to pay during the training and with the entire breakdown. This trunk get out also second the currencyier into less paper works and less eon to assimilate in inputting the assimilator information it can also generate cash flow report, list of student in every(prenominal) semester and daily reports of income. By using this governing body the cashier pull up stakesing be able to back-up her files, memory information of s tudents in database and tarryrict the unauthorized violence to access this information.The cashier is not the only one who could benefit to this throw but also the entire schoolhouse along with the students, where they could be rest assuredthat the Cashier Department bequeath give them real location when it comes to their financial standing.1.1 Conceptual FrameworkThrough the given input from the student that is the Students Personal Information, course and subject load that will be the fulfil and save into the database where we can add, edit, delete and save the students number of units as well as their payments and we will be able to assume that by dint of this information we could come up to the judge output that is the summary of student narrations, inquiry of accounts, bang statement and assessment of fees.1.2 relation of the ProblemThis study aims to appropriate a computerized system that where specifically seek an answer to the following problems.1. Many paper w orks.2. No cashiering system yet.3. No back-ups and voiced to copy, edit and/or delete files without authorization.4. manual complaint statement.5. Transactions lack of security.6. Could be used by unauthorized personnel.7. unquiet to search.8. Summarizing data and writing reports takes a lot of time.9. Data Duplication.1.3 ObjectivesAfter identifying the problems we came up to these following objectives.1. To lessen paper works to Cashier Department.2. To provide a cashiering system.3. To provide a proper storage with back-up features.4. To generate a computerized billing statement.5. To make a tangible system with full security.6. To provide a system that restrict unauthorized user.7. To provide a more easy way to search information inside the system.8. To generate an automated summaries of every transactions.9. To exclude redundancies of data in the database.1.4 Significance of the StudyThis study was make to find out that the use of cashier system will lessen the time for the transaction of billing statements and payment. Also in using this system it can recognize the person involve in this study.This study will benefit the following personCashier of Picardal Institute of Science and Technology it can attention them to lessen their tasks in preparing of summary of billing statements. Students it will provide them an easy way to pay their bills and they will benefit the absolute status of their tuition. To provide good services to students. To the Future Researchers it can military service them as a guide to enhance more from their future thesis.1.5 kitchen stove and Limitation1.5.1 ScopeThe scope of this study focuses only on receiving payments from and process charges of students and also on tracking deposits and payments against student accounts.1.5.2 LimitationThe study is base on the PISTs System flow and policies in cashiering, thus its energy is according to PISTs needs only.Definition of TermsAssessment refers to the full(a) amount of which the enrollee enrolled in that particular academic and/or school year. It is where the student identifies the breakdown of their tuition per academic and/or school year. Billing Statement it is a monthly or per examination summary of the current and/ or balances of the students tuition in that academic and/or school year. Breakdown is the way that where the student able to see where all of his/her payments go. Cashier it is a person who works at a store or other business who takes money, makes change, issues receipts and otherwise helps to facilitate customer transactions. Cashiering System it is a System to receive payments from and process charges for students, employees, and the general public.Cashier Department is responsible for receivingand distributing funds, as well as maintaining records. The cashiers division enables to keep records of dividends and other payouts and receiving payments from the students and /or clients. Computerized System A computerized sys tem is a computer system with a purpose. When we talk about a computer system, we be simply referring to the hardware and software that comprise the computer system. entirely when we talk about a computerized system, we are referring to a function (process or operation) integrated with a computer system and performed by trained people.Database A database is an organized collection of data. The data are typically organized to mannikin relevant aspects of reality in a way that stand outs processes requiring this information. Student is a learner, or someone who attends an educational institution. Is used for anyone who is acquisition, including mid-career adults who are taking vocational education or returning to university.CHAPTER 2REVIEW OF RELATED literature AND STUDIESThis chapter presents a review of related literature and studies gathered from different sources to support the findings and results of the study.2.0 Related LiteratureMost institutions and establishments tha t we visit are using computerized systems to advantageously cater the needs of the customers or clients. It will also provide a better service to its clientele as well.The system will powerful accommodate the needs of the students and the parents in taking the statement of accounts. It will provide an accurate, fast and smart statement of accounts to students that are up-dated for the school administrator and the students. It will also provide students to view their own statement of accounts. When having a computerized system we will be able to have an advantages and disadvantages. The advantages of having a computerized system are Saving Time One important advantage offered by computerized method of accounting is it can save time for junior-grade business owners, who often mustiness wear many hats. Calculations for functions likepayroll and billing can be performed quickly and efficiently by accounting software programs designed for small businesses. You can also access accou nting records quickly without having to sift through stacks of paper. This can allow you to spend more time work with clients or performing marketing functions to help your business grow.Reduced Errors Manual number crunching presents the possibility of human error, which can be costly to a small business owner who may be in a hurry to complete an accounting task. Computerized accounting programs can reduce calculation errors that can result in inaccurate inventory counts, billing for too large or small of an amount or incorrect sales receipt totals. Having accurate accounting information can also help you avoid tax errors that could lead to problems with the Internal R howeverue Service.DisadvantagesDependence on Machinery On the downside, as with all machines, computers can fail from time to time, and a computer crash could leave you unable to perform accounting tasks and correct result in the loss of information if files are not approve up properly. If you and/or your sta ff has little accounting knowledge and relies severely on your computerized accounting program to do all the work, you may be at a loss as to what to do when your system or computer fails. Security breaches can also result in doomed or stolen data.Expense Another disadvantage is that if youre converting from a manual to mechanized accounting system, youll need to bear the expense of software and maybe even new computers. Training on how to use a computerized system can result in lost productivity due to the associated downtime and learning curve. As time goes by, youll likely need to spend money on software upgrades as new versions become available. When your computers malfunction, youll need to pay for potentially costly repairs or replacements. Fewer errors mean fewer headaches there are countless ways in which errors can creep into your transactions. The more data entry required, the greater the chances for error.So a cashiering system which is able to egress the required in formation on the cashiers behalf, while minimizing data entry, is highly desirable. Put another way, the moreautomation applied to the process, the better. get out outstanding service it will reduce excessive waiting in line, eliminate delays in restoring the paid-up status of a student account, avoid egregious errors such as posting payments to the bank, provide for rapid fruit of duplicate receipts, cancel non-paying students more promptly to accommodate returning students, accepts payments even when the student system is down and automatically release the appropriate students holds when an account is made current. Note Author & year2.1 Related StudiesAccording to the research we made, there are other institutions here in Iligan City that uses computerized systems for Cashier Department that would assessed the students in a more easy and handful way. With this computerized system, it lessens the time consumed in accommodating all the students who will made transactions in the c ashier department.Note Author & yearChapter IIIRESEARCH objective AND METHODOLOGYThe topics are given a deeper explanation in this chapter and the researchers will present the study. It consist of the research method, research instrument, interview, questionnaire, construction, validation, survey, administration and retrieval, research locale, race and sampling techniques, data gathering procedure, project design, project development, testing and operating(a) procedures.3.0 Project DesignThrough observation and interview we come up to these designs and coding.